The deadline for AGM agenda proposals is looming. Don't leave it too late to submit your proposals.
In order to submit your proposal, you must follow each of the below:
We are welcoming members to put their names forward to come join the LDAA committee. We have a few positions that are up for re-election which include: Secretary, Treasurer and Match Secretary.
While these positions are up for re-election, we encourage committed and like-minded members to come support your local Angling Association.
If you’d like to put yourself forward for a place on the LDAA committee, then please email email@example.com and firstname.lastname@example.org by Thu 20 April 2023 at 7pm BST.
To adopt a new constitution of Lincoln and District Angling Association in the form annexed in substitution for the current constitution of Lincoln and District Angling Association.
Our mission statement:
“The LDAA wishes to enhance the fishing opportunities for our members, offer a friendly and inclusive association culture, and preserve and protect our local environments”.
The LDAA will appoint a minimum of 3 trustees, who are expected to serve a minimum of 3 years. Current trustees serving for a period of 3 years are:
The role of the trustee is:
LDAA Trustees are not active voting LDAA committee members. For strategic or potentially contentious LDAA decisions (the definition of such will be determined by the committee and trustees) a trustee vote may be requested.
The LDAA President is an honorary role with its main function acting as a figurehead role representing LDAA at internal and external meetings. The President exercises fiduciary duty (a duty of care) in the management of the LDAA’s business. The President supports the decisions of the LDAA committee and seeks input and communication of the members when required. The President encourages member participation and makes himself/herself available to the membership.
The President may be a Trustee. The President is an active voting member of the LDAA committee.
The main role of the Chairman is to have responsibility for the overall running of the LDAA committee and ensures the smooth running of the organisation, supporting and managing the LDAA committee and officials. The Chairman will chair meetings, coordinate, and support projects, and work with the trustees to ensure that the strategic vision of the LDAA is embedded into the daily operations of the committee. The Chairman will ensure that the best interests of the members remain paramount, and that the welfare of the LDAA venues, fish, wildlife, and eco-systems are prioritised. The Chairman is an active voting member of the LDAA committee.
The role of the Vice Chairman is to support the Chairman in his/her duties. Furthermore, the Vice Chairman will act as a project lead on nominated plans and developments. The Vice Chairman should be an active voting member of the LDAA committee.
The LDAA Secretary is the central point of administration and is responsible for communication and correspondence and organises and minutes LDAA committee meetings. The LDAA secretary manages the calendars, including matches, fishing meets, and social events. The LDAA Secretary should be an active voting member of the LDAA committee.
The LDAA treasurer is responsible for the financial operations and management of the LDAA. Our treasurer manages and records the LDAA’s income and expenditures and assists the LDAA committee in terms of financial viability advice. The LDAA financial year runs from Jan 1st to Dec 31st annually. Accounts must be audited by either the LDAA board of trustees, or an external auditor in their absence, as soon after the end of the financial year as possible. The LDAA treasurer will prepare an annual balance of accounts and in preparation for this audit. A summary of the LDAA accounts will be prepared in preparation for the AGM. The LDAA Treasurer should be an active voting member of the LDAA committee. At the discretion of the Committee, the position of Treasurer may be amalgamated with that of the Secretary.
The LDAA match coordinator is responsible for match bookings on all LDAA venues, including member only, and open matches. The match coordinator is responsible for overseeing and supporting the LDAA match organisers, for managing match fees, and for acting as the voice of the match community within the LDAA committee. The LDAA Match Coordinator should be an active voting member of the LDAA committee.
The social media coordinator is responsible for maintaining the LDAA social media platforms, including pleasure, match and specimen catch reports, as well as responding to information requests and messages. The Social Media Coordinator will develop a strategy to keep the LDAA members updated and informed of LDAA news, developments and enable members to communicate with the LDAA. The Social Media Coordinator should be an active voting member of the LDAA committee.
The LDAA committee members are responsible for the day-to-day operations of the LDAA. They will act on behalf of the LDAA members and ensure that the welfare of our fish stocks and venue environments remain paramount.
Bailiffs are valued volunteers at the LDAA, offering a crucial presence on our venues. Bailiffs are responsible for checking the membership details of anglers and selling day tickets. They also monitor environmental issues, and report back any concerns to the LDAA committee via the Bailiff coordinator. Our Bailiff team is headed up by the Bailiff Coordinator, who provides an important voice for the Bailiffs on the LDAA committee. The Bailiff Coordinator should be an active voting member of the LDAA committee.
The LDAA welfare officer is responsible for responding to any concerns relating to the safety or welfare of children or adults who are of risk within the LDAA. This is a role which focuses on embedding a safeguarding culture within the LDAA and is intended to support everyone within the association. The LDAA welfare officer should be an active voting member of the LDAA committee.
The LDAA community liaison officer is responsible for building up a team of official volunteers, to assist with a range of tasks, activities, and events and is responsible for communicating with and organising volunteers. The community liaison coordinator is responsible for assisting the secretary with liaising with outside authorities. The community liaison coordinator should be an active voting member on the LDAA committee.
Chairman Mr Marcus Langmaid
Secretary Mr Andy Founds
Treasurer Mr Andy Founds
Match Coordinator Mr John Blades
Social Media Coordinator Mr Marcus Langmaid
Bailiff Coordinator Mr Barry Grantham
Community Liaison Coordinator TBC
Committee Members Mr Colin Yexley*, Mr Andy Malt*, Mr Mick Burley, Mr Clinton Rendall
*Denotes Trustee (not active voting LDAA committee member)
44. The Annual General Meeting (AGM) shall be held no later than May 31st each year.
45. The date of the AGM will be notified on the LDAA website and social media platforms no later than 28 days prior to the meeting.
46. Items for agenda should be made in writing or emailed to the Secretary no later than 14 days prior to the AGM. The proposer of the agenda item must attend the AGM to support the proposal. Any member can propose an agenda item for the AGM.
47. The AGM Agenda shall consist of
48. A summary report of the AGM will be shared with the full membership. Minutes of the meeting can be provided to members if requested.
49. An Extraordinary General Meeting (EGM) can be convened by the LDAA Secretary at the request of the members, committee, or trustees. Whether the Secretary convenes an EGM will depend on the validity and justification of the proposer, and all decisions will be made in consultation with the LDAA committee, Chairman, and Trustees. An EGM may be called at any time by one of the following.
50. If an EGM is convened, the LDAA Secretary will share notice of this with the membership 14 days prior, where appropriate and manageable, and agenda items must be proposed by members at least 7 days prior, where appropriate and manageable.
51. All committee members should, where possible, attend the AGM.
Proceedings at General Meetings
52. Ten Members (not including Temporary Members) shall form a quorum at any General Meeting. In addition, Junior Members (under 17) are encouraged to attend but they shall have no voting rights. Intermediates (17-20 years) have Full voting rights.
53. At every General Meeting the President, or in his absence a Vice President or Chair shall take the Chair. The Chairman, all officers and members present shall be entitled to vote and in the event of an equality of votes the Chairman shall be allowed a second and casting vote. Voting shall be by a show of current Membership Cards.
54. Any member misconducting themselves at any meeting of the Association so as to hinder business, shall be called in order by the Chairman of the meeting and if they persist with their misconduct shall be expelled from the meeting.
55. The Trustees have the prerogative to cancel general meetings at any time and have the option to reconvene and conduct the meeting in private.
56. The LDAA will publish all policies and guidance on the LDAA website. These documents will be reviewed and updated annually by the LDAA elected committee, unless there is an extraordinary requirement to undertake an interim revision.
57. Any alterations to the LDAA constitution shall be made at the LDAA AGM or EGM.
58. If at any General Meeting of the Association a resolution be passed calling for dissolution of the Association, the Secretary shall immediately convene a Special General Meeting to be held not less than one month thereafter to discuss and vote on the resolution.
59. If at the Special General Meeting, the resolution is carried by at least two thirds of the Full Members present, the Executive Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Association and discharge all of its debts and liabilities.
60. Assets remaining after discharging debts and liabilities shall be given or transferred to some other organisation having objectives similar to those of the Association, as agreed by two-thirds Full Members at the Special General Meeting.
61. Please consider this LDAA constitution alongside the following documents